The Art of a Convenos Meeting Center Meeting

The way you set up your meeting is ultimately up to you. Convenos Meeting Center was designed to offer flexibility without compromising ease of use. You are in command of how you achieve your online meeting objectives when you use Convenos Meeting Center.

Choose from scheduled, recurring, ongoing, and instant meeting types. Decide between open and private access mechanisms. Pick from multiple integrated audio options the one that's right for you: free VoIP, no-cost conference bridge, your own solution.

Use the resource center below to learn how users have leveraged Convenos Meeting Center against real-word meeting demands. Download the Quick Start Guide (PDF) as a tool for future reference.

Real World Usage Scenarios

Scenario A Round-the-clock "Key Account Strategy Room" Scenario B Product training for customers Scenario C Regular meetings with geographically dispersed teams Scenario D Take a conversation to online collaboration—instantly

Use the chart below to learn more about calibrating the flexibility of multiple options against real-world demands.

Meeting Type

Meeting Options

Audio Options

Meeting Objective

Instant

Ongoing

Scheduled

Recurring

Open

Private

VOIP

Telephone
Conference

Host
Determined

Sales Presentation

Product Demo

Customer Support

Customer Briefing

Analyst Briefing

Team Meeting

Staff Meeting

Company Meeting

Virtual Workspace ongoing

N/A

Virtual Workspace impromptu

N/A

Key:

- Common

- Uncommon

Resources

See for Yourself

All web conferencing tools are not created equal and only you can determine how your business initiatives will benefit from Convenos Meeting Center.

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You are part of a sales team tasked with landing new business in a big account by the end of the quarter. You want to create a "Virtual War Room" for the team in which you will meet, share documents, brainstorm, keep notes, and gain round-the-clock access to relevant content teammates place there.

•	Create a meeting that is ongoing and private.
•	Choose an audio option for meetings held in the workspace (if any).
•	Invite attendees via their email addresses.
•	Attendees can access this virtual workspace as they need to, even if the host is not logged in to the workspace.

You are an account manager who wants to train an existing customer on a new product feature.

•	Create a scheduled meeting with a specific date, time, and duration.
•	Decide how strictly you wish to control access and choose open or private.
•	Choose an integrated audio option.
•	Invite attendees via their email addresses.
•	The host has access to the meeting as soon as it is created. Attendees are permitted to enter 10 minutes before the meeting start time.

You want to meet regularly with your staff or a project team. Staff and project team members all work from different locations.

•	Create a recurring meeting with specific recurrence parameters including start time, duration, and frequency.
•	Make your meeting private to most strictly control access.
•	Choose an integrated audio option.
•	Invite attendees via their email addresses.
•	The host has access to the meeting as soon as it is created. Attendees are permitted to enter 10 minutes before the meeting start time.

You are in a conversation—on the phone, on the Internet via Skype™, or in the hallway at the office—which could easily escalate into an online collaboration session.

•	Launch an Instant Meeting from Microsoft¨ Outlook™ or my.convenos.com.
•	Give your meeting attendees the appropriate meeting keys and the destination URL.
•	Begin collaborating instantly.